Gujarat ACPC B.Tech Counselling Documents Required for 2026-27 must be kept ready before you begin the online registration process, which opened on 31 March 2026 and closes on 31 May 2026.
Document preparation is not something to handle at the last minute, a missing or incorrectly uploaded document triggers a discrepancy query from the verifying officer, and resolving it takes additional time that can be stressful when deadlines are close.
Upload clear, complete, valid, and correctly formatted documents from the start, and the verification process will be smooth.
This article covers the complete list of documents required for Gujarat ACPC B.Tech Counselling 2026, the correct format for each, and the issuing authority from where each certificate must be obtained.
Two Stages Where Documents Are Required
You require documents at 2 instances in the process of ACPC B.Tech Counselling admission:
1st Stage – In Online registration phase: During the application for course, you have to upload all eligible documents in ACPC counselling portal (common profile). After verifying all these documents the Provisional merit list is being published on 12 June 2026 by the officers of ACPC.
2nd Stage – At institute level (After confirmed by college): At the time of college admission you have to carry with your self-attested photo copies of documents (Original documents are not necessary at the colleges during admission in ACPC B.Tech Counselling procedure).
Documents Required for All Candidates
These documents are mandatory for every candidate registering for ACPC B.Tech Counselling 2026, regardless of category.
1. Passport-Size Photograph
| Attribute | Requirement |
|---|---|
| Format | .JPG only |
| Type | Recent photograph (taken in the last 3–6 months) |
| Background | Plain (preferably white or light-colored) |
| Size | As per portal specification (typically 10 KB to 100 KB) |
Ensure your face is clearly visible, the photo is not blurry, and the file is in JPG format. Avoid selfies or photos cropped from group images.
2. School Leaving Certificate
| Attribute | Requirement |
|---|---|
| Format | |
| Purpose | Verification of date of birth |
| Issued by | School last attended |
Your date of birth in the ACPC registration form must exactly match what is mentioned in the School Leaving Certificate. Any mismatch will trigger a discrepancy.
3. HSC (Class XII) Marksheet or Qualifying Examination Certificate
| Attribute | Requirement |
|---|---|
| Format | |
| Purpose | Qualifying examination verification, marks entry |
| Issued by | Respective board (GSEB, CBSE, ICSE, etc.) |
Enter your board name, seat number, result, and marks in the application form exactly as they appear on the marksheet. For candidates whose board results were declared after the initial registration window, a revised merit list is published on 10 July 2026 to account for result improvements.
Documents Required Based on Category
4. Caste Certificate – SC / ST Candidates
| Attribute | Requirement |
|---|---|
| Format | |
| Required | Valid caste certificate |
| Issued by | Jan Seva Kendra / Collector Office / Dy. Collector or Dy. DDO Office / Mamlatdar or TDO Office / District Welfare Officer |
The caste certificate must be in the candidate’s name and issued by a competent authority. Expired or invalid caste certificates will not be accepted during verification. Ensure the certificate clearly states the caste and sub-caste as applicable.
5. Non-Creamy Layer (NCL) Certificate + Caste Certificate – SEBC Candidates
| Attribute | Requirement |
|---|---|
| Format | |
| Required for | Socially and Educationally Backward Class (SEBC) candidates |
| Certificate Type | Valid NCL certificate mentioning the relevant caste |
| Language | Must be in Gujarati |
| Validity | Must be issued after 01 April 2024 |
| Issued by | Jan Seva Kendra / Collector Office / Dy. Collector or Dy. DDO Office / Mamlatdar or TDO Office / District Welfare Officer |
Important: If the Non-Creamy Layer certificate does not mention the caste, the candidate must additionally attach a separate caste certificate. Both documents must be uploaded together.
6. EWS Certificate – Economically Weaker Sections Candidates
| Attribute | Requirement |
|---|---|
| Format | |
| Required for | General-EWS category candidates |
| Certificate Type | Valid EWS income and asset certificate |
| Validity | Must be issued after 01 April 2024 |
| Issued by | Jan Seva Kendra / Collector Office / Dy. Collector or Dy. DDO Office / Mamlatdar or TDO Office / District Welfare Officer |
The EWS certificate must be current and issued within the validity period. An outdated EWS certificate will not be accepted.
Documents Required Based on Sub-Category
7. Disability Certificate – Physically Handicapped (PH) Candidates
| Attribute | Requirement |
|---|---|
| Format | |
| Minimum Disability | More than 45% physical disability |
| Certificate must state | Type of disability and disability percentage |
| Issued by | District Civil Surgeon Officer |
A disability certificate from any authority other than the District Civil Surgeon is not accepted by ACPC. The certificate must clearly mention both the type of disability and the percentage. Candidates with less than 45% disability are not eligible for the PH sub-category benefit.
8. In-Serviceman Certificate – Candidates with Parent in Active Defence Service
| Attribute | Requirement |
|---|---|
| Format | |
| Purpose | Proof that father or mother is currently serving in the defence forces |
| Issued by | Commanding Officer of the concerned unit |
The certificate must be issued specifically for the purpose of education for the ward. A general service certificate or ID card is not accepted.
9. Ex-Serviceman Certificate – Candidates with Parent Who Has Retired from Defence Service
| Attribute | Requirement |
|---|---|
| Format | |
| Purpose | Proof that father or mother is a retired defence personnel |
| Issued by | District Sainik Welfare Officer |
Similar to the In-Serviceman certificate, this must be issued specifically for the purpose of education for the ward. The certificate from the District Sainik Welfare Officer (not from the unit) is required for ex-serviceman candidates.
10. Income Certificate – Tuition Fee Waiver (TFW) Candidates
| Attribute | Requirement |
|---|---|
| Format | |
| Required for | Candidates applying for Tuition Fee Waiver benefit |
| Income Limit | Family annual income less than ₹8 lakh |
| Certificate must state | Annual family income clearly |
| Issued by | Jan Seva Kendra / Collector Office / Dy. Collector or Dy. DDO Office / Mamlatdar or TDO Office |
The income certificate must be current and valid. It must clearly cite the annual family income. If the certificate is not available at the time of verification, your application will still be considered for admission but the TFW benefit will not be awarded.
Documents Required for NRI / OCI / FN / CIWGC Candidates
Candidates who want to seek admission under supernumerary seats for NRI, OCI, FN or CIWGC candidates have to upload specific documents related to their category in the online application. Such candidates have to fill their application on https://acpc.gujarat.gov.in and have to upload the following documents besides the general documents:
- Documents that testify to the NRI/OCI/FN/CIWGC status of the candidate (passport / OCI card / other relevant national document).
- Documents to certify qualifying examination (Class XII) completed from outside India.
- Documents to certify minimum 45% marks in Physics, Math and third subject of interest.
- Any other document mentioned in the ACPC notification for supernumerary seats.
Frequently Asked Questions
Q. What documents are required for Gujarat ACPC B.Tech Counselling 2026?
A. All candidates must present documents such as passport size photograph, School Leaving certificate, class XII mark sheet, category certificate, income certificate, disability certificate and serviceman certificate according to the applicant’s category/ sub-category.
Q. Is the School Leaving Certificate mandatory for ACPC counselling?
A. All the applicants will be required to submit the school leaving certificate because the registration and the document verification procedure uses the same for the verification of date of birth.
Q. What is the required format for uploading documents in ACPC counselling?
A. According to the specification on ACPC portal, all the certificates and the other required documents should be in pdf format and the passport size photograph should only be uploaded in the jpg format.
Q. Which certificate is required for SEBC candidates in Gujarat ACPC counselling?
A. The candidates seeking reservation in SEBC category will have to submit the relevant NCL Certificate dated on or after April 01, 2024. If caste is not mentioned in NCL, then a separate caste certificate needs to be submitted too.
Q. What are the document requirements for TFW candidates?
A. Candidates claiming for the TFW seat will have to submit their valid Income Certificate with the annual income less than 8 lakh per year.
Q. Is original document submission required during institute reporting?
A. You don’t have to submit the original documents at the time of college admission on the basis of the ACPC seat. Normally the candidates at the college level will be asked to show self-attested photocopies of the documents.
Q. What certificate is required for PH category candidates?
A. Candidates under the PH (Physically Handicapped) category will have to submit the disability certificate issued only by the District Civil Surgeon Officer stating clearly the type of disability and percentage of disability as greater than 45%.
Q. What additional documents are required for NRI or OCI candidates?
A. Candidates belonging to NRI/OCI, FN or CIWGC category need to submit the document verifying the foreigner status, such as passport, OCI card, qualifying examinations from abroad, and relevant other proof documents.
Rajesh Mishra is an admission counsellor and the founder of GLN Admission Advice Pvt. Ltd. with more than 16 years of experience in student counselling and admission guidance. He has worked with thousands of students and parents seeking clarity in complex admission processes across India.
His guidance approach is practical, transparent, and strategy focused. Rajesh Mishra helps families understand counselling systems, admission rules, and college selection in simple language so they can make informed decisions.
Through GLN Admission Advice, he provides guidance for Medical, AYUSH, Engineering, MBA, PGDM, and Law admissions, and regularly shares content to help students understand counselling procedures, cutoff trends, and common mistakes during admission counselling.
Rajesh Mishra is an admission counsellor and the founder of GLN Admission Advice Pvt. Ltd. with more than 16 years of experience in student counselling and admission guidance. He has worked with thousands of students and parents seeking clarity in complex admission processes across India.
His guidance approach is practical, transparent, and strategy focused. Rajesh Mishra helps families understand counselling systems, admission rules, and college selection in simple language so they can make informed decisions.
Through GLN Admission Advice, he provides guidance for Medical, AYUSH, Engineering, MBA, PGDM, and Law admissions, and regularly shares content to help students understand counselling procedures, cutoff trends, and common mistakes during admission counselling.